Ratgeber
Dokumente richtig archivieren
Welche Aufbewahrungsfristen gelten für WEG-Dokumente und wie organisieren Sie Ihr digitales Archiv?
6 minJan 15, 2025
Document management reimagined
Five powerful features for complete documentation of your HOA.
Central Document Storage
All important documents in one place. Whether declaration of division, insurance policy, or contractor invoice – everything is securely stored and accessible anytime.
- Unlimited storage for all file types
- Automatic folder structure by category
- Access for all authorized owners
Meeting Minutes 2024
PDF • 2.4 MB
Invoice Utilities 03/2025
PDF • 156 KB
Invoices & Receipts
Keep track of all invoices and receipts. Simply photograph receipts with your smartphone and upload them directly.
- Receipt capture via photo upload
- Automatic categorization
- Direct link to cash book
Invoices3 this month
City Utilities
245,80 €Garden Service
180,00 €Meeting Minutes
Minutes are the legal foundation of your HOA. With WEGly, you create legally compliant minutes and archive them audit-proof.
- Templates compliant with HOA law
- Automatic versioning
- Digital signature possible
Annual Meeting 2024
March 15, 2024
TOP 1:Annual accounts 2023 approved
TOP 2:Economic plan 2024 adopted
Unanimously approved
Contract Management
Caretaker, insurance, maintenance contract – keep all contracts in view. With reminders for notice periods, you never miss anything.
- Reminder before notice deadline
- Contract terms at a glance
- Direct contact with service providers
Heating Maintenance Contract
Mueller Technical Services
Caretaker Service
Facility Service Berlin
Intelligent Full-Text Search
Find any document in seconds. Our full-text search scans all documents – including PDFs and scanned documents.
- Search across all file formats
- OCR for scanned documents
- Filter by date, category, and more
Search minutes 2023...
Results
Minutes Annual Meeting 2023 – Roof renovation decision
Board meeting minutes 10/2023
More Document Features
Everything you need for professional document management
Versioning
Every change is logged. Access previous versions anytime.
Categorization
Organize documents by type, year, or topic. Find everything instantly.
Access Rights
Define who can view and edit which documents.
Export & Backup
Export all documents as ZIP or create regular backups.
More About Documents
Practical knowledge for your HOA documentation
Rechtliches
Protokolle rechtssicher erstellen
So erstellen Sie Versammlungsprotokolle, die allen rechtlichen Anforderungen entsprechen.
8 minJan 10, 2025
Digital
Vom Papier zur Cloud
Schritt-für-Schritt Anleitung zur Digitalisierung Ihrer WEG-Dokumentation.
5 minJan 5, 2025
Related Features
Discover modules that complement your documentation
Document FAQ
Answers to your questions about digital document management
Related Features
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What Our Customers Say
Real experiences from real HOA managers
Verified User
“Since we started using WEGly, we finally have an overview of all documents and decisions. The owners are thrilled!”
Thomas M.
Board Chairman · 6 Units
Verified User
“We saved over 900 EUR per year compared to an external manager. And we still have everything professionally documented.”
Sabine K.
Advisory Board Member · 4 Units
Verified User
“Finally no more WhatsApp chaos! All owners are informed and we can collect decisions digitally.”
Michael R.
Board Member · 8 Units
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